Meet ESG requirements through optimized travel strategies and emissions control

Efficiency considerations have been driving travel management for years. Now, global ESG requirements and changing values among employees and customers must be taken into account as well. Sustainability concepts, especially for reducing the carbon footprint of business travel, are becoming necessary. Climate-neutral travel and effective travel management can only be achieved through CO2 tracking and analysis.


The analysis of travel emissions promotes the development of strategies to minimize the carbon footprint. The requirements of a sustainable travel policy are also crucial for lower emissions. By taking a holistic view of all travel processes, transparency can be increased and optimization potential exploited.

Your partner for implementation

As your certified SAP Concur implementation partner, we contribute extensive know-how and many years of experience in order to make your travel management efficient and effective. Our goal is to support your company with a seamless and cost-effective travel management solution that reduces workload while improving transparency and cost control.

"Sustainability- and efficiency-optimized travel management is possible. All combined with a comprehensive end-to-end process that offers the user a high level of comfort."

Thorsten Lorenzen

Services

  • Technical and functional implementation of SAP Concur solutions
  • Optimization and further development of existing Concur solutions
  • Development of travel expense guidelines
  • Creation of efficient and standardized workflows and processes
  • Ensuring data protection
  • Ensuring compliance
  • Clarification of tax and legal issues
  • Preparation of procedural / process documentation
  • Elimination of paper documents
  • Preparation of meaningful reports
  • Implementation of training courses

Efficient travel management with SAP Concur

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Mastering challenges in travel management

Efficient travel management plays a central role in the strategy of modern companies in order to minimize workload and maximize cost control. The traditional management of business travel and expense reports is often associated with a high administrative burden, a lack of transparency and tax risks. Optimizations in this area offer considerable potential to simplify your business processes and make them more efficient.

Your company faces the challenge of optimizing the exchange between all stakeholders such as travelers, supervisors, travel agencies and financial accounting. The integration of different systems to ensure a smooth process is equally important. Effective travel management therefore requires innovative solutions enabling a seamless flow of information and efficient data processing.

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SAP Concur: An integrated solution for your travel management

SAP Concur offers a comprehensive, cloud-based platform specifically designed to simplify and accelerate the booking of business trips and the associated expense reporting. This solution helps your organization save time while ensuring compliance with corporate policies and budgets.

Simplify travel bookings with Concur Travel
Concur Travel transforms the way your company books business travel. By connecting directly to your in-house travel agency and integrating specific travel policies and fares, SAP Concur supports efficient planning and booking. Approval processes and reporting are seamlessly integrated, which significantly reduces the booking effort.

Efficient invoicing with Concur Expense
At the end of the trip, Concur Expense makes it easier to settle the costs incurred. The transfer of booking details to the expense report and the integration of payment data from company credit cards significantly minimize the amount of data entry required. The ability to capture and process receipts digitally further accelerates the entire accounting process.
 

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Key benefits of sustainable and digitalized travel management

  1. Increased efficiency in travel planning:
    Professional travel management accelerates the planning process by automating and optimizing time-consuming steps.
  2. Cost savings through optimized travel bookings:
    Strategic bookings and access to exclusive offers lead to significant cost savings on business trips.
  3. Improving employee satisfaction:
    By taking individual preferences into account and providing support in an emergency, good travel management increases employee satisfaction and well-being when traveling.
  4. Enhanced compliance and risk management: 
    Uniform travel guidelines and compliance with legal requirements, such as the A1 certificate, minimize the risk of fines and promote compliance.
  5. Transparent and simple travel expense accounting: 
    Automated processes and clear guidelines facilitate the settlement of travel expenses and increase the transparency of financial transactions.
  6. 24/7 access to comprehensive travel support:
    Professional travel management services offer constant support in order to be able to quickly respond to unforeseen events or changes during the trip.
  7. Strengthening employee loyalty:
    Effective travel management shows the company’s appreciation of its employees and promotes a positive corporate culture.

Everything you need to know about travel management

Well-structured travel management helps companies to keep travel expenses transparent and controllable. It allows for a quick and efficient planning of business trips, ensures compliance with travel guidelines and optimizes travel expense accounting. It also contributes to the safety of traveling employees by providing support in emergencies.

Travel management is a comprehensive process designed to organize business trips efficiently and effectively, from preparation to follow-up. The core component of this process is the planning and booking of transportation and accommodation, which form the basis for every business trip. In addition, the management of travel costs and expenses plays a key role in keeping expenses traceable and controllable.

Another important aspect of travel management is supporting travelers during their absence. Such support can take many forms, from the provision of important travel information to assistance in emergencies. The analysis of travel data to optimize costs is also a key element. By evaluating this data, companies can identify potential savings and continuously improve their travel processes.

Choosing the right travel management solution is a crucial step for companies to manage their business travel efficiently and effectively. When deciding on such a solution, several key criteria should be considered in order to ensure that the chosen software meets the company’s specific needs and requirements.

First of all, it is important that the travel management solution enables seamless integration with the company’s existing systems, such as HR and ERP systems. This integration is crucial for automating processes and simplifying data transfer between different departments and systems. Such seamless integration promotes efficiency and helps to reduce manual intervention and potential sources of error.

User-friendliness is another crucial factor. The ideal travel management solution should offer an intuitive user interface that enables all users – from travelers to finance managers – to use the software effectively without extensive training. Ease of use and accessibility increase user acceptance and ensure smooth handling of daily travel management tasks.

Flexibility is also of great importance. The selected solution must be flexible enough to adapt to changing business requirements and conditions. This includes the ability to quickly implement new features or customizations in order to respond to changing market conditions or company-specific requirements.

In the age of digitalization, technology plays a crucial role in travel management. Modern technologies have fundamentally changed the way companies plan, conduct and manage their business travel. They are an essential part of travel management as they enable the automation of booking processes, the digital settlement of travel expenses and the provision of up-to-date travel information. By using such technologies, companies can save time and money while increasing efficiency and employee satisfaction.

Travel management tools not only support compliance with travel policies by ensuring that bookings are made within the specified parameters, but also provide analytics functions in order to optimize travel processes. These features enable companies to identify patterns and trends in their travel data, allowing them to make informed decisions about future travel policies and strategies. The analysis can provide information on ways to reduce costs, for example, by identifying potential savings on flights or hotels.

In addition, mobile applications and platforms allow travelers to manage their travel plans on the go, book flights and accommodations, enter their travel expenses and access important travel information. This mobility and flexibility greatly enhance the travel experience by allowing travelers to plan more effectively and respond to unforeseen events during their trip.

Another important aspect of technology in travel management is the improvement of communication and safety. Modern solutions provide real-time updates on flight status, weather conditions and potential safety risks. In addition, technology allows companies to communicate quickly with their employees and offer support in emergencies. This strengthens travelers’ sense of security and ensures that companies can fulfill their duty of care.

In order to effectively control travel costs, it is crucial to follow a structured and thoughtful approach. A key step in this process is the definition of clear travel guidelines. These guidelines should define in detail which expenses are reimbursable, set preferences for transportation and accommodation, and set daily limits for meals and other incidental costs. By setting clear limits, companies can avoid unnecessary expenses and promote a culture of cost-consciousness.

Another important aspect is the use of negotiated rates with providers. Companies can benefit significantly by negotiating special rates with airlines, hotel chains and car rental providers. These negotiations are often based on the volume of business travel and can lead to significant savings.

Implementing approval processes before booking travel is another effective way to control travel costs. By setting up a system where trips must be pre-approved, companies can ensure that every trip is justified and complies with the guidelines. This helps to avoid spontaneous or unnecessary bookings and promotes disciplined planning.

Regular analyses and reports on travel expenses also provide valuable insights into potential savings. By analyzing this data, companies can identify patterns and trends that indicate inefficient spending. This can highlight areas where policies need to be adjusted or opportunities to improve the negotiation strategy with suppliers.

In addition, companies can use travel management technologies and tools to simplify booking processes and ensure compliance with travel policies. Modern solutions allow for an efficient planning and booking of trips, while ensuring compliance and enabling real-time cost monitoring.